It is not often that I say I'm curious about a new Microsoft release but here I am saying just that. Last September, Microsoft introduced a new planning tool that is apart of the Work Management tools. The planning tool is called Microsoft Planner. If you've used Jira or Trello, you will find this tool very familiar. This tool is available on several of the plans such...
In time management, project management and the like where tasks and commitments are generated there is a need for a tool or process to keep track of them. Many, myself included, write about creating and managing to do lists.
So with all this gathering, listing and prioritizing you probably end up with a pretty hefty list. Now what if you want to enlist help getting these items done? What if you are constantly mobile? And what if your team is virtual? So how do you get that list down?
I used to think that I was good at time management. Lately, I've started to rethink that, not because I'm not getting things done but it just seems to take so much longer. Now, that could be because I'm getting older, I'm not sure. To settle this conundrum I've been researching ideas and techniques to improve my throughput. Some of things I've worked on are included in the Inc.com article, 8 Things Really Efficient People Do by Kevin Daum.
On the surface all seem reasonable to accomplish. I think that for many, and myself in the beginning, delegation is/was a bit challenging. Delegating was hard, until I found the right person. I think that is that key, having the right people in the right roles. This makes delegating easier when you have confidence to empower your team. Finding the right person may take some time but once you have them, you wonder what took you so long.
One technique that I don't do often enough is to time my activities every so often. As factors change, it is good to have new benchmarks. Obvious right? The task that took you 2 hours the first time you did it, takes less than that the 100th time you do it yet you probably are still measuring from the very first time.
Ever find your to do list overwhelming? One method that works for me is to identify the top three tasks that have to get done that day. This does two things: 1.) I helps with prioritization; and 2.) sets up small wins. It's great to be able to check off tasks, well in this case three items off the ever-growing list of action items. The bonus is that if the top three are done early, you can knock off early and add in some leisure time.
This is not a new concept but one often forgotten - by me included. When I jot down my top 3 for the day, I put it on a Post-it ® note so when I am done, not only can I check things off but can toss them out. What about the other tasks on the list? Each day repeat the process, Prioritize, Choose 3 and Do 3. I keep the Master List, that's where all of the new items go and the top 3 come from.
If you don't want the paper and you can do this with your favorite electronic to do list. The important part is to Prioritize, Choose 3 and Do 3, each day,
When I was younger and fantasized about becoming a business guru, I'd planned to own an empire with offices in popular cities like Chicago, New York, London, and the like. I also was under the impression that business would be steady, predictable and linear.
Really quick, I wanted to tell you about a software tool that is quickly becoming my favorite. What you may not know is that I am always looking for ways to improve how to stay on top of projects. With the help of Rivers and Associates, we have been testing out Teamwork Project Manager cloud based project management tool. No, they are not paying me to toot their horn, heck, they probably don't even know we were evaluating it.